How to save your emails to access them anywhere

Your important emails should not be in the hands of others.

While wireless connections are almost everywhere, many think their emails will always be within reach. Unfortunately, even online mailboxes such as Outlook and Gmail can have problems. In addition, it is not uncommon for large institutions such as schools or offices to suddenly restrict employee access to certain websites, like your online mailbox. These old messages are sometimes really important, and must be accessible at all times.

Thus, a local backup of your email service's inbox can be very useful. A backup will not allow you to access your new messages, but rather all your old messages.

Link your accounts to Microsoft Outlook

If you have Microsoft Word, Excel, PowerPoint... Then you have the Microsoft Office suite, which means you should have Microsoft Outlook. To get started, open Microsoft Outlook on your computer, and log in to the email account you would like to backup, as shown in the image below.

When you are connected, you will see the following window. Uncheck the option "Set up Outlook mobile on my phone, too", then click on "Done".

Wait a while for Outlook to download all emails from your mailbox. This can vary from a few seconds to a few hours depending on the size of your mailbox.

Once Outlook has finished downloading emails locally, right-click on the name of your email and select "Open file location", as in the image below.

Once done, a folder will open, revealing the location of all your emails in the form of an OST file.

That's it! Now, to access your saved emails, whether you have Internet access or not, simply open Microsoft Outlook!

 

If you would also like to make backups of your computer in case of failure, you can contact us here.